Job Description

Job Description

Job Description

Salary:

Noble Texas Builders is a dedicated team of construction professionals servicing our clients and community by building with integrity, innovation, and quality. Noble Texas Builders upholds the highest standards in job site safety and professionalism. We offer advancement opportunities with In-house training to support Personnel Development.

We are hiring an Accounts Payable in La Feriato help us keep growing. If you're dedicated and ambitious, Noble Texas Builders is an excellent place to grow your career.

Position Summary:

The Accounts Payable (AP) Specialist plays a critical role in ensuring timely and accurate processing of vendor and subcontractor payments for a mid-size commercial general contractor. This position is responsible for managing invoice workflows through TimberScan, validating proper job cost coding in Sage 300 CRE, and maintaining up-to-date vendor compliance documentation including COIs, W-9s, and lien waivers. The AP Specialist facilitates weekly check runs, reconciles vendor statements, and supports month-end close processes through AP accruals and ledger reconciliation. Strong attention to detail, familiarity with construction compliance requirements, and consistent communication with project managers and vendors are essential to success in this role.

Key Responsibilities:

Daily
Duties

• Invoice Processing: Enter and route invoices in TimberScan for approval. Match purchase orders, receipts, and invoices (3-way match). Validate appropriate job cost coding for each invoice.

• Subcontractor Compliance Checks: Track lien waivers and verify prior payment history.

• Communication: Respond to vendor/subcontractor inquiries regarding payment status. Collaborate with project managers to resolve invoice issues or coding questions.

• System Updates: Maintain and update vendor records in Sage 300. Ensure accurate W-9 information and payment terms.

Weekly Duties

• Check Runs: Prepare payment batches, select invoices for payment based on due dates or project needs. Coordinate weekly check runs and ACH payments. Distribute checks or remittances with appropriate backup documentation.

• Compliance Review: Review lien waivers, and payment holds.

• Internal Reporting: Support weekly job cost meetings by ensuring all AP entries are current and accurately posted.

Monthly Duties

• Month-End Close: Assist with AP accruals. Reconcile AP subledger to general ledger. Support preparation of job cost reports and aging reports.

• Vendor Statements: Reconcile vendor statements and resolve discrepancies.

• Tax Documentation: Prepare 1099 tracking throughout the year (important during year-end).

Annual/Periodic Duties

• Year-End 1099 Processing: Prepare, reconcile, and issue 1099 forms to vendors and subcontractors, ensuring IRS compliance.

• Audit/Review Support: Provide documentation and reports for year-end financial audits/review, including AP aging reports, vendor history, and payment confirmations.

• Vendor File Maintenance: Perform an annual clean-up of vendor records to deactivate inactive accounts and verify compliance data (W-9s, COIs, etc.).

• Process Review & Improvement: Participate in reviews of AP procedures and assist in implementing system or workflow enhancements for increased efficiency and control.

Qualifications

• Education/Experience: 3+ years Accounts Payable experience; construction GC or subcontractor environment strongly preferred.

• Systems: Hands-on with Sage 300 CRE (job cost, commitments, retainage) and TimberScan (workflow/approvals).

• Construction compliance: Working knowledge of COIs, W-9/1099, lien waivers/conditional & unconditional, retention, and basic pay-when-paid practices.

• Job cost proficiency: Accurate coding to job/cost code/category/commitment, retention handling, and change order alignment.

• Volume & pace: Proven ability to process 400800 invoices/month with high accuracy in a deadline-driven environment.

• Excel: Filters, lookups, pivots, reconciliation workpapers; comfort with CSV imports/exports.

• Communication: Clear, professional follow-ups with project managers and vendors; documented resolution notes.

• Controls & confidentiality: Adheres to internal controls, segregation of duties, and maintains sensitive data securely.

• Work location: On-site in La Feria, Texas; reliable attendance for weekly check runs and month-end close.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by a team member, with or without reasonable accommodations, to successfully perform the essential functions of this position.

While performing the duties of this job, the team member is regularly required to:

• Sit for extended periods at a desk or workstation.

• Use hands and fingers to operate a computer keyboard, mouse, and other office equipment.

• Talk and hear clearly in person and over the phone.

• See with close vision, adjust focus, and read printed and digital documents.

• Occasionally stand, walk, bend, or reach with hands and arms.

• Occasionally lift and/or move up to 25 pounds (e.g., files, office supplies, laptop equipment).

The work environment is typically a quiet, climate-controlled office setting. Team members must be able to manage multiple priorities in a standard office environment and maintain focus in the presence of frequent interruptions.

COMPENSATION & BENEFITS

• Comprehensive medical, dental, and vision

• Flex plans

• Life insurance

• Supplemental insurance plans

• 401K

• PTO Holidays

Equal Opportunity Employer Statement

Noble Texas Builders is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all team members. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other legally protected status. We believe in treating all individuals with respect and dignity, and we are dedicated to fostering a workplace that reflects the communities we serve.

Recruiters/Staffing Agency Please do not contact!

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