Job Description

Position Title: Executive Assistant

Location: 51 Madison Avenue, New York, USA

Schedule : Hybrid : Tuesday – Thursday: Onsite; Monday/Friday: Remote

Duration: Initial 3-month contract (duration may vary)

Working Hours: Standard office hours (9 AM – 5 PM)

Job Description & Responsibilities:

• Provide administrative support to department executives and VIP stakeholders, supporting up to 5 Vice Presidents.
• Manage calendars for multiple executives.
• Coordinate and schedule meetings.
• Handle correspondence and communication on behalf of executives.
• Prepare and edit documents, presentations, and reports.
• Process expense reports accurately and timely.
• Perform data entry and generate reports as needed.
• Execute ad hoc administrative tasks to support team efficiency.

Qualifications

• 8–10 years of Administrative Assistant experience, including at least 5 years supporting Senior/Executive Leadership (required).
• Proficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).
• Demonstrated experience managing multiple calendars and scheduling meetings.
• Ability to adhere to a hybrid work schedule (on-site and remote).
• Proven experience handling sensitive and confidential information.
• Strong written and verbal communication skills with professional etiquette.
• Exceptional attention to detail and organizational skills.

Deal Breakers

• Inability to work a hybrid schedule.
• Lack of experience supporting executive-level leadership.
• Poor written or verbal communication skills.
• Inability to handle sensitive or confidential information with discretion.

Interview Process

• Initial Screening : One-on-one with the hiring manager (via video or phone call).
• Panel Interview : Meeting with two additional VIP stakeholders (video or in-person preferred).

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