Executive Assistant Job at The Choice, Inc., Washington DC

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  • The Choice, Inc.
  • Washington DC

Job Description

Job Title: Executive Assistant and Office Coordinator

Location: Washington, D.C. (In-Person Monday-Thursday, Fridays are remote)

This is a temporary position and we are looking for someone with flexibility to start a position quickly.

We are partnering with a nonprofit, nonpartisan research institution dedicated to strengthening prosperity and human welfare through expert analysis and practical policy solutions.

Position Summary

We are seeking a highly organized and personable Executive Assistant and Office Coordinator to support 3 different Vice Presidents and ensure the smooth daily operations of the Washington, D.C. office. This hybrid role combines high-level executive support with hands-on office coordination and general administrative responsibilities across the organization.

Key Responsibilities

Executive Support

  • Manage the EVP’s calendar and scheduling, including coordinating internal and external meetings.
  • Support EVP’s workflow by anticipating needs and preparing materials.
  • Draft or edit correspondence and assist with follow-up on key projects.
  • Assist other senior leaders as needed.

Office Coordination

  • Serve as the first point of contact for visitors and maintain a welcoming office environment.
  • Oversee office logistics, including ordering supplies, managing vendor relationships, and addressing facilities needs.
  • Provide support for hybrid and in-person meetings, including light technology setup and troubleshooting.

Administrative Support

  • Coordinate internal scheduling for team meetings, interviews, and events.
  • Assist in preparing materials for board meetings and other high-level engagements.
  • Support HR and finance teams with administrative tasks, such as expense reporting and onboarding logistics.
  • Maintain shared drives, digital filing systems, and project tracking tools.

Qualifications

  • At minimum 5+ years of experience in administrative, executive support, or office management roles. Ideally looking for around 10 years of experience.
  • Exceptional organizational skills and attention to detail.
  • Strong interpersonal and communication skills; able to interact professionally with staff, board members, and external partners.
  • Proficiency with productivity tools such as Microsoft Office, Google Workspace, and Zoom; comfort learning new systems.
  • Demonstrated ability to maintain confidentiality and exercise discretion.
  • A proactive, helpful attitude and the ability to thrive in a collaborative, mission-driven environment.

Job Tags

Temporary work, Monday to Friday,

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