Executive Assistant Job at The Choice, Inc., Washington DC

WDZpVm5FL2p4dkh4Ym5tYUI5dXpzcFR0TXc9PQ==
  • The Choice, Inc.
  • Washington DC

Job Description

Job Title: Executive Assistant and Office Coordinator

Location: Washington, D.C. (In-Person Monday-Thursday, Fridays are remote)

This is a temporary position and we are looking for someone with flexibility to start a position quickly.

We are partnering with a nonprofit, nonpartisan research institution dedicated to strengthening prosperity and human welfare through expert analysis and practical policy solutions.

Position Summary

We are seeking a highly organized and personable Executive Assistant and Office Coordinator to support 3 different Vice Presidents and ensure the smooth daily operations of the Washington, D.C. office. This hybrid role combines high-level executive support with hands-on office coordination and general administrative responsibilities across the organization.

Key Responsibilities

Executive Support

  • Manage the EVP’s calendar and scheduling, including coordinating internal and external meetings.
  • Support EVP’s workflow by anticipating needs and preparing materials.
  • Draft or edit correspondence and assist with follow-up on key projects.
  • Assist other senior leaders as needed.

Office Coordination

  • Serve as the first point of contact for visitors and maintain a welcoming office environment.
  • Oversee office logistics, including ordering supplies, managing vendor relationships, and addressing facilities needs.
  • Provide support for hybrid and in-person meetings, including light technology setup and troubleshooting.

Administrative Support

  • Coordinate internal scheduling for team meetings, interviews, and events.
  • Assist in preparing materials for board meetings and other high-level engagements.
  • Support HR and finance teams with administrative tasks, such as expense reporting and onboarding logistics.
  • Maintain shared drives, digital filing systems, and project tracking tools.

Qualifications

  • At minimum 5+ years of experience in administrative, executive support, or office management roles. Ideally looking for around 10 years of experience.
  • Exceptional organizational skills and attention to detail.
  • Strong interpersonal and communication skills; able to interact professionally with staff, board members, and external partners.
  • Proficiency with productivity tools such as Microsoft Office, Google Workspace, and Zoom; comfort learning new systems.
  • Demonstrated ability to maintain confidentiality and exercise discretion.
  • A proactive, helpful attitude and the ability to thrive in a collaborative, mission-driven environment.

Job Tags

Temporary work, Monday to Friday,

Similar Jobs

Raytheon

Principal RF Design Electrical Engineer Job at Raytheon

 ...the strength of more than 100 years of experience and renowned engineering expertise to meet the needs of todays mission and stay ahead of...  ...problems that create a safer, more secure world. Effector RF Products is responsible for designing RF and Microwave hardware... 

Erlanger Health System

Pediatric Endocrinologist Job at Erlanger Health System

 ...of Tennessee College of Medicine Chattanooga are seeking a 3rd Pediatric Endocrinologist to join our high volume, community and...  ...genetics, comprehensive cancer and blood disorders, psychology, neurology, radiology, physical, speech and occupational therapies.... 

GAS Global

Mechanical Designer/Engineer (Omaha) Job at GAS Global

 ...CAD experience and we will teach the sprinkler side. *Mechanical Designer or Mechanical Engineer for this role Job Description Design fire...  ...fabrication, and labor. Work productively and meet deadlines timely. Communicate and interact effectively and... 

Aramark

Catering Manager I Job at Aramark

 ...Job Description Are you passionate about creating memorable experiences through food and hospitality? We're looking for a Catering Manager who combines exceptional organizational skills with a love for delivering wow-worthy service. As our catering Manager, you'll... 

Engine

Telecommute Head of Marketing Job at Engine

 ...collateral, and training. Competitive Intelligence: Maintain a pulse on the competitive landscape and status quo alternatives (Expedia, Booking.com, internal booking tools) to sharpen positioning and support the sales org. Voice of Customer: Partner with research...