Job Description
Description
The Production Coordinator is instrumental in maintaining the smooth and efficient functioning of production processes within the organization. This pivotal role involves overseeing a spectrum of administrative tasks vital to the productivity of the production department. The ideal candidate for this role is bilingual, detail-oriented, and highly organized, with a proven ability to concentrate and multitask effectively in a dynamic, fast-paced environment. Exceptional communication skills and a collaborative mindset are imperative for thriving in this role.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
· Undertake various administrative and production-related tasks, actively seeking opportunities to streamline processes for optimized workflow and productivity.
· Execute errands and procurement of supplies within a 30-mile radius of plant operations.
· Review forklift checklist reports to ensure completion and promptly identify inconsistencies or issues.
· Take proactive measures to ensure timely maintenance or resolution of safety concerns by generating and managing work orders as needed.
· Verify packing slips against invoices to reconcile department expenses.
· Meticulously scrutinize invoices for accuracy and promptly identify any discrepancies.
· Take proactive measures to resolve billing errors or inconsistencies promptly.
· Manage the procurement and distribution of Personal Protective Equipment (PPE) supplies.
· Contribute to the design, implementation, and updates of warehouse Standard Operating Procedures (SOPs).
· Assist in the development of work schedules.
· Develop presentations and coordinate on-site training sessions with warehouse staff to address the impact of dynamic market conditions.
· Verify off-site equipment parking, and report completion to ensure all equipment is properly accounted for.
· Promptly address any issues related to equipment storage or security as they arise.
· Input production reports and monitor production and equipment usage to identify opportunities for increased efficiency.
· Analyze metric reports for production work areas and make recommendations for improvement.
· Serve as the central point of contact for communication among various teams involved in the production process.
· Facilitate clear and effective communication to ensure all stakeholders are informed of project status, changes, and requirements.
· Identify opportunities for process improvement within the production department and contribute to the implementation of efficiency-enhancing measures.
· Assist in maintaining a safe working environment by adhering to safety protocols, conducting safety inspections, and promoting a culture of safety awareness among production staff.
· Perform other miscellaneous duties as assigned.
Requirements
· High School diploma or equivalent; additional education or training in administration or relevant field preferred
· Authorized to work in the United States
· Bilingual proficiency (English & Spanish) required for both written and verbal communication
· Reliable vehicle with a clean driving record
· Preferred prior experience in production or a similar role within the manufacturing industry, with desirable knowledge of production processes, quality control, and safety regulations.
· Must have strong work ethic and ability to work well with others
· Strong organization and multitasking skills with the ability to excel in a fast-paced environment
· Proficiency in Microsoft Office Suite
· Ability to adapt to changing priorities and work under pressure
· Detail-oriented with problem-solving abilities
· Self-motivated individual capable of working independently or collaboratively in team settings
· Perform equipment inspections and ensure compliance with state and federal regulations
WORK ENVIRONMENT
Benefits:
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