Job Description

Job Description

Job Description

Assistant Director of Admissions

Valley Forge Military College – The Military College of PennsylvaniaTM

Wayne, PA

Salary: $70,000–$75,000 annually

Benefits: Medical, dental, vision, paid time off, life insurance, retirement

Status: Full-time/exempt

Position Overview

The Assistant Director of Admissions supports all recruitment and enrollment efforts for Valley Forge Military College (VFMC), a two-year military junior college with multiple academic and leadership pathways. This role focuses on outreach, relationship-building, lead generation, and personalized admissions counseling to help students and families move smoothly through each stage of the enrollment process. The position requires strong communication skills, a service-oriented approach, and a comfort level working in a structured, leadership-focused environment.

Key Responsibilities

Recruitment & Outreach

• Represent VFMC at high schools, college fairs, JROTC units, National Guard events, community organizations, and other recruitment venues.
• Build strong relationships with school counselors, educators, military partners, and community influencers across Pennsylvania and the broader Northeast.
• Manage a recruitment territory with clear goals for outreach, inquiries, applications, and enrollments.
• Lead on-campus tours, virtual presentations, and information sessions that highlight VFMC’s academic and leadership environment.

Admissions Counseling

• Serve as a primary counselor for prospective students and families, providing clear explanations of admissions requirements, academic programs, and financial aid processes.
• Offer individualized advising to help students understand program options, timelines, and the enrollment process.
• Deliver one-on-one and group information sessions, both in person and online.
• Maintain consistent communication through phone, text, email, and CRM-based workflows to ensure timely follow-up.
• Assist applicants in navigating required documents, placement needs, and readiness steps.
• Support families by addressing questions and concerns throughout the entire decision-making process.
• Collaborate with campus partners in Academic Affairs, Financial Aid, Student Life, ROTC, and Athletics to ensure students receive coordinated guidance.

Application Review & Enrollment

• Review applications, transcripts, recommendations, and supporting documents.
• Make informed recommendations for admission based on established criteria.
• Coordinate with internal departments to ensure students complete all enrollment and onboarding requirements.
• Guide students through financial aid forms, scholarship steps, medical paperwork, and other enrollment-related documents.

Events & Visit Experience

• Assist with planning and executing Open Houses, Accepted Student Days, VIP visits, counselor breakfasts, and other campus events.
• Ensure a welcoming and informative visit experience that reflects VFMC’s academic strengths and leadership culture.

CRM & Reporting

• Use CRM (HubSpot) daily for contact management, communication tracking, pipelines, tasks, and follow-up.
• Monitor application and enrollment conversions, providing regular updates to the Director of Admissions.
• Use data to recommend improvements to outreach strategies and recruitment operations.

Qualifications

• Bachelor’s degree required.
• 2–4 years of experience in admissions, recruiting, sales, or related fields.
• Strong communication and presentation skills, both written and verbal.
• Organized, self-motivated, and able to manage multiple priorities.
• Willingness to travel regionally and work evenings/weekends during peak recruitment periods.
• Comfortable representing a leadership-centered, military-style college environment.

Preferred Skills

• Experience using HubSpot or another CRM.
• Background in education or college admissions .
• Understanding of two-year college pathways and transfer advising.

Other / Special Requirements

• Engaging, enthusiastic, flexible, and a good sense of humor.
• Evenings, weekends, and significant travel required (up to 60% travel from mid-August through mid-April).
• Outstanding written and oral communication skills.
• Strong ability to organize logistical and operational details.
• Demonstrated understanding of secondary and higher education markets and environments.

About Valley Forge Military College

Valley Forge Military College is the Military College of PennsylvaniaTM, committed to preparing students through strong academics, leadership development, and a structured environment that encourages personal and professional growth.

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