Job Description
Job Description
The Accounts Payable Coordinator is responsible for managing the firm’s vendor payments and financial obligations, ensuring invoices and client-related expenses are processed accurately and on time. This role supports the firm’s financial stability through precise tracking, reconciliations, and reporting while ensuring compliance with accounting standards.
Key Responsibilities:
- Receive, code, and process vendor invoices in the accounting system; match with purchase orders where applicable.
- Prepare, review, and issue payments via checks, ACH, and wire transfers.
- Communicate with vendors to resolve discrepancies or inquiries.
- Track and allocate client-related expenses and firm-wide costs accurately.
- Reconcile vendor statements, bank accounts, and credit card accounts monthly.
- Assist with month-end and year-end closing procedures related to AP.
- Maintain detailed records of all AP transactions for audits and tax purposes.
- Generate reports, including AP aging and cash flow summaries.
- Manage petty cash transactions and reimbursements.
- Support client trust (IOLTA) account activity by recording receipts and disbursements.
Qualifications & Skills:
- Bachelor’s degree in Accounting or 3–5 years of relevant experience.
- Prior law firm experience preferred but not required.
- Proficiency with accounting systems (Tabs3 or legal billing/accounting software a plus).
- Strong knowledge of GAAP and bookkeeping principles.
- Advanced Microsoft Excel skills.
- Exceptional attention to detail, accuracy, and organizational skills.
- Strong communication skills for vendor, client, and staff interaction.
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