Job Description

Job Description

The Accounts Payable Coordinator is responsible for managing the firm’s vendor payments and financial obligations, ensuring invoices and client-related expenses are processed accurately and on time. This role supports the firm’s financial stability through precise tracking, reconciliations, and reporting while ensuring compliance with accounting standards.

Key Responsibilities:

• Receive, code, and process vendor invoices in the accounting system; match with purchase orders where applicable.
• Prepare, review, and issue payments via checks, ACH, and wire transfers.
• Communicate with vendors to resolve discrepancies or inquiries.
• Track and allocate client-related expenses and firm-wide costs accurately.
• Reconcile vendor statements, bank accounts, and credit card accounts monthly.
• Assist with month-end and year-end closing procedures related to AP.
• Maintain detailed records of all AP transactions for audits and tax purposes.
• Generate reports, including AP aging and cash flow summaries.
• Manage petty cash transactions and reimbursements.
• Support client trust (IOLTA) account activity by recording receipts and disbursements.

Qualifications & Skills:

• Bachelor’s degree in Accounting or 3–5 years of relevant experience.
• Prior law firm experience preferred but not required.
• Proficiency with accounting systems (Tabs3 or legal billing/accounting software a plus).
• Strong knowledge of GAAP and bookkeeping principles.
• Advanced Microsoft Excel skills.
• Exceptional attention to detail, accuracy, and organizational skills.
• Strong communication skills for vendor, client, and staff interaction.

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